Fill Out a Valid Da 638 Form

When filling out the DA Form 638, it's essential to follow specific guidelines to ensure accuracy and completeness. Here are some dos and don'ts to keep in mind:

• Do provide complete and accurate personal information, including full name, rank, and organization.
• Do clearly state the reason for the award in section 12, using specific examples of achievements.
• Do ensure that all dates are formatted correctly (YYYYMMDD) to avoid processing delays.
• Do obtain necessary signatures from the recommending authority and any other required parties.
• Don't leave any sections blank; incomplete forms can lead to disapproval.
• Don't use vague language when describing achievements; specificity enhances the nomination's impact.
• Don't forget to check for spelling and grammatical errors; professionalism matters.
• Don't submit the form without confirming that all required attachments are included, if applicable.

Filling out the DA 638 form is an important step in the process of nominating someone for an award. Here are some key takeaways to keep in mind:

• Understand the Purpose: The DA 638 form is used to recommend individuals for awards and decorations. It helps record nominations and maintain individual award case files.
• Privacy Considerations: Be aware that the information provided on the form is subject to privacy regulations. Personal details may be disclosed to organizations that publicize awards.
• Accurate Information: Ensure that all personal data, including name, rank, and service branch, is accurately filled out. Inaccuracies can delay processing.
• Provide Justifications: Use specific examples of achievements or acts of merit in the justification section. Clear and detailed descriptions strengthen the nomination.
• Check for Interim Awards: Indicate if the award is an interim one. This is crucial for proper processing and recognition.
• Signature Requirement: The form requires signatures from both the recommender and the approving authority. Ensure that all necessary parties sign before submission.
• Submission Timeline: Be mindful of deadlines for submission. Late submissions can result in missed opportunities for recognition.
• Follow Up: After submitting the form, follow up to ensure it has been received and is being processed. Communication can help address any potential issues early.

• Misconception 1: The DA 638 form is only for awards related to heroism.

This form is used for a variety of awards and decorations, not just those for valor or heroism. It can also be utilized for commendations based on service achievements and other criteria.

• Misconception 2: The form must be filled out in a specific format.

While there are guidelines to follow, the DA 638 does not require a rigid format. The key is to provide clear and specific examples of achievements.

• Misconception 3: Only high-ranking officials can submit the DA 638 form.

Any service member can recommend someone for an award using this form. It is not limited to those in senior positions.

• Misconception 4: Submitting the form guarantees an award.

Filling out the DA 638 does not guarantee that an award will be granted. The recommendation must be reviewed and approved by the appropriate authorities.

• Misconception 5: The DA 638 form is not subject to privacy regulations.

In fact, the form is governed by privacy laws. Personal information included on the form is protected and should be handled with care.

• Misconception 6: Awards can only be recommended for current service members.

The form can also be used for posthumous awards. In such cases, the necessary adjustments should be made in the application process.

• Misconception 7: There is no deadline for submitting the DA 638 form.

There are often specific deadlines for award submissions, especially for certain types of commendations. It is crucial to be aware of these timelines to ensure proper consideration.

• DA Form 4187: This form is used for personnel actions, including awards. Like the DA 638, it requires detailed information about the individual, including their achievements and the reason for the action. Both forms facilitate the recommendation process within the military.
• DA Form 7000: This document is utilized for requesting a military award or decoration. Similar to the DA 638, it collects information about the service member and the justification for the award. Both forms aim to ensure that the award process is thorough and documented.
• DA Form 1256: This form is for requesting an award of a military decoration for service. It shares similarities with the DA 638 in that it requires a detailed account of the individual's contributions and the rationale for the award. Both documents are essential for maintaining accurate records of military honors.
• DA Form 1041: This form is used for the recommendation of a soldier for an award. Like the DA 638, it includes sections for detailing achievements and the proposed award. Both forms serve to document and process award nominations within the military structure.