Fill Out a Valid Notarized Odometer Statement Form

When filling out the Notarized Odometer Statement form, it's essential to ensure accuracy and compliance. Here’s a list of things to do and avoid:

• Do provide accurate mileage.
• Do fill in all required fields completely.
• Do ensure the date is correct.
• Do have the vehicle’s VIN handy before starting.
• Do verify your identity before signing in front of the notary.
• Do check for any additional state-specific requirements.
• Don't leave any fields blank.
• Don't use white-out or make alterations to the form.
• Don't forget to sign in the presence of the notary.
• Don't rush through the process; take your time to review.

When filling out and using the Notarized Odometer Statement form, consider the following key takeaways:

• Accurate Information: Ensure that all information, including the vehicle's mileage, year, make, model, and VIN, is accurate and complete.
• Notary Requirement: A Notary Public must verify the information and witness the signing of the document to ensure its legality.
• Owner's Presence: The registered owner must be present when the Notary Public verifies their identity and the details of the odometer statement.
• Commission Details: The Notary Public's commission expiration date must be included on the form to validate the notarization.
• Record Keeping: Keep a copy of the completed and notarized form for your records, as it may be required for future reference during vehicle transactions.

When it comes to the Notarized Odometer Statement form, many people hold misconceptions that can lead to confusion. Here are nine common misunderstandings:

1. Notarization Guarantees Accuracy: Some believe that notarization verifies the accuracy of the odometer reading. In reality, a notary public only confirms the identity of the signer, not the truthfulness of the statement itself.
2. Only Certain States Require It: Many think that notarized odometer statements are only necessary in specific states. However, they are often required in most states when transferring vehicle ownership, particularly for used cars.
3. It Can Be Completed After Sale: Some individuals assume they can fill out the form after selling the vehicle. This is misleading; it should be completed at the time of the sale to ensure proper documentation.
4. All Notaries Can Complete It: There's a misconception that any notary can notarize any document. While most can, they must be familiar with vehicle transactions and the specific requirements of the state.
5. Digital Signatures Are Acceptable: Many people think that digital signatures can replace the need for a physical signature on the form. However, most states require a handwritten signature for notarization.
6. It’s Only for Older Vehicles: Some believe that the notarized statement is only necessary for older vehicles. In fact, it applies to all vehicles, regardless of age, when ownership is transferred.
7. Notarization is Optional: A common misconception is that notarization is optional. In many cases, it is a legal requirement for the transfer of title.
8. One Form Suffices for Multiple Sales: Some think a single notarized odometer statement can cover multiple vehicle sales. Each transaction requires its own statement to ensure clarity and legality.
9. It’s a One-Time Requirement: Many people are under the impression that once they complete the statement, they don’t need to worry about it again. However, if there are discrepancies in the odometer reading later, they may need to revisit the form.

Understanding these misconceptions can help ensure a smoother vehicle transaction process and avoid potential legal issues down the road.

The Notarized Odometer Statement form serves a specific purpose in vehicle transactions, particularly in disclosing the mileage of a vehicle. Several other documents share similarities with this form in terms of their function and legal significance. Below is a list of ten such documents:

• Vehicle Title: This document establishes ownership of the vehicle and often includes the odometer reading at the time of transfer.
• Bill of Sale: A bill of sale records the transaction details between the buyer and seller, including the vehicle's mileage at the time of sale.
• Odometer Disclosure Statement: Similar to the notarized version, this statement is required by federal law for certain vehicle sales, confirming the mileage.
• Power of Attorney: This document allows one person to act on behalf of another, often used in vehicle sales to authorize mileage disclosure.
• Vehicle Registration Application: This application may require the odometer reading to register a vehicle with the state.
• Affidavit of Vehicle Ownership: This sworn statement may be used to assert ownership and disclose odometer information, often in cases of lost titles.
• Dealer's Invoice: This document details the sale of a vehicle from a dealer to a buyer, including the odometer reading as part of the sale.
• Transfer of Title Application: This application is used to transfer ownership of a vehicle and typically requires the current odometer reading.
• Inspection Report: A vehicle inspection report may note the odometer reading as part of the assessment of the vehicle’s condition.
• State DMV Forms: Various forms required by the Department of Motor Vehicles may also require odometer readings for vehicle registration or title transfer.